Events Coordinator
An Events Coordinator is responsible for supporting the planning, coordination, and execution of all events within the hotel, ensuring a seamless and memorable experience for clients and guests while maximizing revenue and upholding Hilton standards.
What will I be doing?
As an Events Coordinator, you will be responsible for handling all administrative and operational aspects of event planning, from initial inquiry to post-event follow-up. You will liaise with clients and internal departments to ensure successful execution of events. Specifically, you will be responsible for performing the following tasks to the highest standards:
- Coordinate and support the planning and execution of meetings, banquets, weddings, and special events
- Handle event inquiries and prepare detailed proposals and contracts in collaboration with the Sales and Banquet teams
- Maintain consistent communication with clients before, during, and after the event to ensure satisfaction and address any requests or concerns
- Prepare function sheets and ensure accurate and timely distribution to all relevant departments
- Conduct site inspections and pre-event meetings with clients when necessary
- Collaborate closely with the Banquet, Kitchen, Front Office, and AV teams to ensure smooth event operations
- Ensure all event setups, services, and breakdowns are carried out according to Hilton standards and client specifications
- Maintain accurate event records, billing details, and post-event feedback for reporting and analysis
- Support the department in achieving budgeted revenue through upselling and efficient coordination
- Monitor guest satisfaction and follow up with clients to encourage repeat business
What are we looking for?
An Events Coordinator serving Hilton brands is always working on behalf of our Guests and with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
- Previous experience in event planning, banquet operations, or hospitality coordination
- Strong organizational and administrative skills
- Excellent written and verbal communication abilities
- Attention to detail and a proactive problem-solving mindset
- Ability to work under pressure and manage multiple events simultaneously
- Strong team collaboration and time management skills
- Flexibility to work evenings, weekends, and holidays based on event schedule
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
- Previous experience in a hotel or events venue
- Knowledge of event management software and systems
- Degree or certification in hospitality, event planning, or related field
- Fluency in more than one language
What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
