Grant and Finance Administrator

Office/Unit/Project Description  

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EU-funded “Strengthening Civil Society for Responsible Business Conduct”project aims to advance the Business and Human Rights (BHR) agenda in Türkiye by empowering civil society to effectively advocate for and contribute to the development and implementation of BHR policies and practices. Over a 36-month implementation period, the project targets rights-based Civil Society Organizations (CSOs), business membership organizations, and other relevant stakeholders.

The project will deliver three main outputs:

1. Implementation of a BHR Grant Scheme to provide financial support to CSOs working in fields such as workers’ rights, gender equality, environmental justice, and access to remedy. This includes development of detailed grant guidelines, evaluation criteria, and ongoing mentoring and monitoring of grantees.
2. Capacity Building for CSOs, including the delivery of advanced trainings on BHR concepts and tools, development of digital training content, infographics, and resource materials to support CSO engagement with BHR frameworks.
3. Facilitation of Multi-Stakeholder Dialogue through knowledge-sharing platforms, roundtables, and expert-led discussions involving civil society, the business sector, and public institutions. These engagements will also contribute to the development of knowledge products such as toolkits, self-assessment frameworks, and advocacy guides.

The action ultimately aims to foster a more accountable and human rights-compliant business environment in Türkiye through empowered civil society engagement.

Scope of Work 

Ensure effective financial and grant management of the project, in full compliance with UNDP rules and EU indirect management procedures.

• Implementing and monitoring the financial operations of the project including grant scheme in accordance with UNDP financial rules and EU indirect management requirements; 
• Responsible for preparation and implementation of the Grant Guideline;
• Processing and monitoring day-to-day financial operations, including payments, maintaining accurate financial records, and preparing regular financial reports; 
• Overseeing the financial management of the grant scheme, including budget control, disbursement tracking, grantee financial reporting reviews, and documentation for audits; 
• Ensuring that all financial documentation and transactions are compliant with internal controls, grant guidelines, and audit standards; 
• Acting as the primary liaison with the Portfolio Administrator and UNDP’s Finance unit, ensuring smooth administrative workflows; 
• Providing the Project Manager with timely financial updates and risk alerts to support strategic budget management and planning. 

Establish network and open channels of communication with CSOs.

• Maintain strong working relationships with CSOs and ensure continuous financial and administrative follow-up of the grants, in order to support the effective implementation of the project and the achievement of its objectives.
• Provide technical support to the CSOs for grant scheme and act as a liaison between UNDP and the CSOs.

Monitor and report on financial progress in implementing project and grant scheme activities

• Monitor and report on financial implementation of both project activities and the grant scheme, ensuring that expenditures are in line with approved budgets and in compliance with UNDP financial rules and EU donor regulations.
• Track grant disbursements, reviewing financial reports submitted by CSOs, flagging delays or irregularities, and following up on corrective measures where necessary.
• Maintain and regularly update the financial monitoring tools, budget trackers, and documentation logs to ensure clear visibility over project and grant fund utilization.
• Liaise closely with the Portfolio Administrator and UNDP Finance unit to ensure that all budgetary processes are executed in a timely and accurate manner.
• Support the preparation of donor financial reports, internal expenditure summaries, and audit-ready documentation in accordance with the project’s reporting schedule.
• Contribute to the financial closure of the project, including reconciliation of accounts, final budget performance reports, and proper documentation of all financial records for archiving and audit.

Support knowledge management and financial capacity building of grantees

• Contribute to the design and delivery of grant info sessions for CSOs receiving grants, providing guidance on reporting requirements, eligible cost principles, and audit standards.
• Develop and share financial management templates and tools with grantees to support accurate budgeting, expenditure tracking, and reporting.
• Assist in the preparation of grant scheme-related knowledge materials, including grant guideline, FAQs, compliance checklists, and documentation guides tailored to CSOs.
• Liaise with project staff and communications teams to support visibility of financial transparency and accountability mechanisms within the project.
• Perform other finance- and grant-related duties as required to support the efficient implementation of the project.

Institutional Arrangement

The Grants and Finance Administrator,  works under Project Manager.

   Competencies

• Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

• Ability to animate individuals and communities of contributors to participate and share, particularly externally

• Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

• Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies

• Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience 
• Ability to manage communications internally and externally, through media, social media and other appropriate channels

• Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

Minimum Qualifications of the Successful NPSA

• Advanced university degree (master's degree or equivalent) in Business Administration, Public Administration, Economics, Finance, Political Sciences, Social Sciences, or related field is required, or 
• A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree

• Minimum 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience at the national or international level in providing management, and/or hands-on experience in grant design, management, financial management, monitoring and evaluation.

• Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages. 
• Knowledge and experience in grant management
• Experience in financial management

• Good networking abilities and partnership development
• Working experience with CSOs (Proven track record in financial management and capacity-building activities with civil society organizations (CSOs).
• Experience with EU grant and financial support to third parties (FSTP) rules and procedures, including budgeting, financial reporting, and monitoring requirements.
• Proficiency in financial reporting and data visualization tools (e.g., Power BI).
• Specific experience in financial reporting to the EU.

• Fluency in English and Turkish